Daycare & Childcare Accounting

Focus on the Kids — We'll Handle the Numbers

Between tuition tracking, subsidy payments, and the unique tax rules for childcare providers, your books deserve a specialist.

Daycare Accounting Challenges

Managing weekly/monthly payments from multiple families, late fees, sibling discounts, and partial payments.

State childcare subsidies pay different rates, arrive on different schedules, and require detailed attendance records.

Home-based providers must calculate the business-use percentage of their home — a unique and complex deduction.

Staffing requirements impact labor costs significantly. Payroll often consumes 50-70% of revenue in childcare.

Automated invoicing, payment tracking per family, late fee calculations, and accounts receivable aging reports.

Reconcile state childcare assistance payments, CACFP food program reimbursements, and grant funds separately.

Accurate time-space calculations for home-based providers to maximize home office, utilities, mortgage, and depreciation deductions.

Compliant payroll processing for teachers and aides, including PTO tracking, benefits administration, and W-2 preparation.

CACFP meal tracking, reimbursement reconciliation, and food cost management for centers participating in the food program.

Track licensing fees, background check expenses, training requirements, and insurance costs as deductible business expenses.

Childcare providers trust FinSyncer to manage their books so they can focus on what matters most.